Trish Barnes on November 2, 2016
7 Ways Google Drive Can Streamline Business Operations
The concept of running a business through a Cloud-based infrastructure is huge these days. At the forefront of Cloud platforms is Google Drive, which has a large share of overall Cloud users.
In fact, an article on Fortune’s website states that it had 240 million users as of September 2014. When used properly, Google Drive can streamline business operations and significantly help improve productivity.
What is Google Drive?
Google Drive is Google’s Cloud platform that rivals competitors like Dropbox and OneDrive. It allows you to create, store and manage a variety of files such as documents, spreadsheets, slideshows and forms from one convenient location. You can also upload images, videos and other media.
Signing up is fast and easy and can be done here. It’s also free as long as you use 15 GB of data or less. Otherwise, there’s a small monthly fee for additional storage. Here are some primary features and ways you can use this platform.
1. Backup Files
Most business owners recognize the importance of storing files in a safe, virtual location where they can’t be lost or destroyed. Google Drive is the perfect platform for doing this and allows you to keep everything in a single location where it can be accessed 24/7 from a variety of devices.
2. Teamwork and Collaboration
Do you have multiple team members working on various projects? If so, you know how tricky collaboration can be. Communication breakdowns create complications, hurt productivity and diminish profitability.
Google Drive is ideal because you can share files with team members, allowing everyone to track changes in real-time. This makes collaboration a cinch so you can accomplish more in less time.
3. Go Paperless
Physical paper documents can be a pain. They’re often difficult to keep organized, and they can add to your overall costs, not to mention their negative impact on the environment.
Google Drive can help you minimize your business’s paper consumption because everything can be stored and accessed from a single digital dashboard. You can seamlessly edit files and track changes without wasting paper.
4. Create an Editorial Calendar
Whether you use blogging as a marketing technique or need to plan out your content marketing campaign, an editorial calendar is helpful for staying on track and meeting deadlines. Google Sheets allows you to create a functional editorial calendar fairly easily and update it whenever you need.
5. Scan Documents
Need to scan important documents like business receipts and contracts? Google Drive allows you to store them instantly as PDFs. Then, you can conveniently retrieve them whenever needed.
6. Create Forms and Surveys
Google Forms is another feature of Google Drive that can help streamline your business. You can do things like manage event registrations, create polls or surveys and analyze data via charts and graphs.
7. Store Contact Info
If you need to keep a list of customers, clients or vendors, you can do so with Google Sheets. Simply create a customized spreadsheet and list all pertinent information like name, telephone, email and address. Make changes whenever you need.
Google Drive can streamline business operations in many ways. These features are just the tip of the iceberg–there’s a lot more you can do with it. If you haven’t tried out this platform, it’s recommended that you check it out today to see how it can improve your business.