Technology has revolutionized modern business as we know it and has created opportunities that simply weren’t possible a decade ago. However, it can be a double-edged sword because of the complications it can create and because it can overwhelm employees at times. If your staff is suffering from tech overload, you’ll want to take measures to simplify your company’s IT infrastructure.
1. Minimize the Number of Software Platforms You Use
When it comes to software, you may find your company using one platform for managing customers, another for payroll, another for scheduling and so on. Before you know it, your employees are completely overwhelmed, and new hires are faced with an exhausting learning curve just to figure out the basics of all these programs.
You can streamline things dramatically by simply reducing the number of software platforms you use and trimming it back to only a couple. This can be done by looking for highly comprehensive products that run the gamut in terms of the features they offer. For example, Salesforce can handle everything from sales and marketing to customer management and analytics.
2. Use a Password Manager
Remembering multiple passwords can be a hassle and can quickly diminish productivity if employees are unable to log in to their accounts. Fortunately, there are several different password managers that solve this problem while ensuring that your information remains secure.
Platforms like LastPass Enterprise and Dashlane for Business allow you to store and share passwords with your team so everyone can log into their accounts quickly and painlessly. You can also control who has permission to access apps and web logins for heightened security.
3. Implement a Cloud Solution
If you’re still managing data by daisy chaining several computers together, this is just setting your business up for disaster. What happens if your network goes down? Or worse, what happens if you lose a large chunk of data entirely?
A much more efficient and safer strategy is to utilize a cloud solution to store and manage your data. This way your staff can access information from a variety of devices even if they’re not in the office. Because it’s backed up securely from a remote server, business continuity is rarely an issue, and you won’t have to deal with the headaches of system downtime.
4. Partner with an HRO Company
If you’re not exactly a tech savvy person or just don’t have the time to deal with all of the facets of technology, you may want to consider enlisting the services of a human resources outsourcing (HRO) company. They can provide custom IT solutions and assist you with everything from network security and software upgrades to phone system solutions and web development.
In addition, you can receive IT support remotely or on-site whenever you need. This can greatly reduce any frustration on your end and help your business stay up-to-date with IT trends.
By simplifying a few key areas of your company’s IT infrastructure, you can ensure that technology is your friend and not your foe. Rather than battling against IT, you and your staff can use it to streamline operations and maximize productivity.