Tag Archives: human resources software

3 Ways HRO Software Can Simplify Arduous HR Tasks

Human resources tasks play a fundamental role in running most businesses. Handling HR the right way is necessary for ensuring a well-functioning workplace and for being compliant with a laundry list of laws and regulations. The problem is that much of HR is inherently time-consuming and can eat into your overall productivity. Fortunately, you can simplify and automate much of these tasks with HRO software – and here are three specific examples.


1) Streamline Payroll Processing

Employee payroll can easily be one of the most complex aspects of HR and a huge time drainer. If you make errors, it can result in IRS penalties and a host of other headaches. According to Paychex, the issues that most employers run into is “filling out forms incorrectly, submitting incorrect amounts, filing late and misclassifying employees.”

HRO software is helpful for three main reasons. First, it expedites payroll processing significantly by automating tasks and preventing the need to rekey information. Second, the calculations are extremely accurate for consistently reliable payroll. This means that you’re far less likely to hear from the IRS and incur needless penalties. Third, it keeps things organized and efficient, which translates into fewer complications.


2) Handle Employee Benefits Management with Ease

Whether you offer your employees a robust list of benefits or only a few, managing those benefits can be quite an ordeal. And with the Affordable Care Act (ACA) having its own list of requirements, this can be even more problematic. HRO software takes much of the guesswork out of benefits management and turns complicated tasks into simple ones. You can perform complex calculations with ease and ensure that your employees get the benefits they really want.

Whether it’s for health, dental, retirement or investment planning, you can seamlessly administer and manage benefits from a convenient online portal. You’re also more likely to save on benefits packages, and there are often employee discounts available. So this is advantageous to both you and your employees.


3) Convenient New Employee Orientation

Onboarding and getting new employees up to speed is jam-packed with challenges that can disrupt daily operations. Whether it’s obtaining their personal information for tax filing, going over company policies or providing training, this can be an extremely labor intensive process.

But with HRO software, you can customize your onboarding experience and ensure that new hires get the materials they need without it taking an eternity. For example, you can:

  • Create an introduction video to cover the bases
  • Integrate with payroll to attain all necessary personal information
  • Provide materials on polices, company culture, etc.
  • Develop online training tutorials


This is effective for getting new employees oriented so they can quickly fit in and be more productive. It’s also a convenient way to answer FAQs without having to manually do it yourself.

If you’re looking to simplify and automate laborious HR tasks, then HRO software is definitely something to consider. Not only will it make your life easier and reduce your stress, but it will help you stay out of hot water in terms of being penalized for non-compliance with laws and regulations.

Photo by Johan Larsson

Why Your Employees Will Love an ESS HR System

Handling human resources tasks often demands a lot of time and energy, and in some cases can leave you spread too thin. Couple that with HR related employee requests such as viewing benefits and applying for sick leave, and things can quickly become overwhelming. At the same time, it can also be frustrating for employees when you’re unable to process their requests and provide them with their desired documents in a timely manner.

When you lack HR efficiency, it can be detrimental to your overall productivity and potentially create a disconnect between you and your employees. Fortunately, an employee self-service human resources (ESS HR system) is an effective solution to this problem. Here are some reasons why your employees will love this type of system.


Convenient Access to HR Materials

Because an ESS HR system is online, employees can access it 24/7 whenever they need. Whether they’re at work or at home, they can instantly log in and check on HR materials without any hassle. Rather than having to ask a manager for company information, HR policies or online payroll data and wait for the document, they can do it instantly from an online dashboard.

Even if they’re in another state or overseas, they can obtain the information just as easily as they could on site in the workplace. And with many types of software being Cloud based, they’re available on multiple devices such as PCs, laptops, tablets and smartphones, which streamlines the process even more.


Easy HR Management

Another advantage is the ease in which employees can manage things like benefits, their schedule, time off, banking information etc. For example, if an employee had an urgent question concerning their healthcare coverage, they could quickly find an answer through an online resource section. Or if they needed to put in a time-off request, they could do so conveniently without having to jump through a bunch of hoops. And with most ESS HR systems being user-friendly, this can be done without any fuss.


It Saves Time

Due to the convenience of access and simplified HR management, this type of software can be a big time saver. While in the past it might have taken days for an employee to obtain a document, they can get it online within seconds. This can prevent a lot of frustration on their end, and it also frees up your time as well.


Employees Feel Empowered

When you give employees more control and quickly process their HR related requests, they’re going to feel more empowered. This is important because empowered employees tend to feel more valued and will experience higher job satisfaction. This is often a catalyst for higher productivity and a better company culture, which can lead to a higher retention rate and less employee turnover.

Human resources has evolved a lot over the past decade, and technology is playing an ever-increasing role. As a result, an ESS HR system can be a big asset and is definitely something to consider. Not only will your employees love it, but it can make your life much easier as well.