Tips on Creating a Paperless Business

Posted by: Rachel Lopez on October 26, 2016 — GET FREE UPDATES OF NEW POSTS HERE

paperless business

According to Loyola University Maryland, “Office workers in the US generate approximately two pounds of paper every day.” Even worse, “Each year enough paper is thrown away to make a 12’ wall from New York to California.”

Creating a paperless business will not only reduce your company’s environmental impact, it can save money and increase your efficiency considerably. Fortunately, there are several ways to make your business paperless.

 

Migrate to the Cloud

The Cloud is more than just a catchy buzzword. It’s an Internet-based computing system that has unlocked boundless opportunities for 21st century businesses. This concept revolves around saving, storing and managing documents digitally where the data is backed up across multiple servers.

Migrating to the Cloud is an extremely efficient way to stay on top of paperwork from one centralized location. You can customize to your business’s unique needs and manage data on a variety of devices from any location with Internet access.

If you need some help getting started, check out this guide from Rackspace.

 

Scan Documents

Need to distribute a document to your staff? Rather than making multiple paper copies, scan and file it instead. From there, you can send it as an email attachment or share it digitally via the Cloud or team collaboration software. The best part is that after digitizing your documents, you can save them in an online archive in case you need to review them in the future.

This simple strategy can help you cut back on hundreds or even thousands of pieces of paper each week. Over the course of the year, the impact can be immense.

 

Use Online Payroll Solutions

Invoices, tax forms, paychecks and other documents involved with payroll can really add up. Before you know it, you’re burning through mounds and mounds of paper. Implementing online payroll solutions is ideal because it can greatly reduce your paper consumption and simplify your life.

Common features of online payroll include:

  • Employee time tracking
  • Direct deposit
  • Manage employee benefits
  • File taxes electronically

 

Opt for Digital Marketing

If you’re still using antiquated marketing techniques like direct mail campaigns that require heavy paper consumption, it’s time to make the switch to digital. Not only is direct mail costly, it’s often ineffective and detrimental to the environment.

Cutting-edge, digital tactics can bring about big results without adversely impacting the environment. They’re especially effective if your primary demographic is millennials because these mediums are usually the best way to reach them.

Digital marketing techniques to consider include:

  • Social media marketing
  • Content marketing
  • Blogging
  • Search engine optimization (SEO)
  • Pay-per-click advertising
  • Mobile optimization

 

We live in a digital age. There’s no reason to consume paper to excess when running your company. By creating a paperless business, you can minimize your environmental footprint and have the peace of mind that you’re doing your part to help. At the same time, you can save a lot of money and streamline operations.